Maintain legal provisions and classification evidence

Legal provisions provide traceable evidence for classification, levels, and review. They do not automatically classify data.

Upload provisions

1. Open Data Security > Legal Provisions.
2. Upload an organization-approved file.
3. Enter name, issuer, scope, effective information, and description.
4. Verify complete metadata and download access.

Use identifiable subjects/dates in filenames. Do not upload temporary private or unpublished materials into production.

Associate evidence

Select uploaded provisions in classification/level rationale fields. Add clauses, interpretations, and internal decisions. Multiple references may apply; record why and who confirmed the decision. Preserve new files/clauses for changes rather than overwriting history. Review object, level, evidence, and reviewer together.

Download, replace, and delete

• Download original evidence for retention.
• Check references and document impacts before replacement.
• Referenced provisions normally cannot be deleted; resolve references or follow archival procedures.

Verify results

Open a referencing classification and compare evidence names, clauses, and downloads. If absent, check saving and viewing rights before concluding no evidence exists.