Register, publish, change, and retire assets

Registration associates objects with folders. Publication makes reviewed folders/assets available to consumers. Publishing a folder does not automatically publish all assets.

Register assets

1. Select a folder supporting the target type.
2. Select Register Table, Register Data Item, or the corresponding action.
3. Choose accessible objects and verify source and business classification.
4. Check the resulting asset list.

Available types depend on folder design; object selection also requires module rights. Edit asset numbers for unpublished assets through the numbering column.

Publish folders

1. Select More Actions > Publish Asset Folder in details.
2. Choose whether to include assets and child folders and enter a reason.
3. Submit and track approval, or verify direct publication if approvals are disabled.
4. Check parent/child/asset states and consumer visibility separately.

Combined folder/asset publication initiates separate approvals.

Confirm publication scope

Include assets	Include children	Scope
Yes	Yes	Current folder, children, and their assets
Yes	No	Current folder and its assets
No	Yes	Current folder and children, without assets
No	No	Current folder only

Scope is not a promise of immediate success. Check completeness, approvals, and access. To expose structure while assets await review, exclude assets; include reviewed assets only under the organization's publication policy.

Publish assets separately

Select assets, Publish, enter a reason, and wait for required approval. A published asset may remain hidden if its parent is unpublished.

Change and retire

Use More Actions > Change for folder properties. Use Retire Asset Folder, reviewing included assets/children and entering a reason. Space configuration determines approval.

Select assets and Retire for individual retirement. Track approvals and browsing visibility. Record existing states and inspect all affected object types afterward; do not infer retirement behavior from publication options. Retirement does not delete source metadata or recall previously delivered data.

Verify and troubleshoot

Symptom	Check
Missing object during registration	Supported type, module rights, source existence
Published but hidden	Parent publication, space enablement, access
Partial batch publication	Separate folder, asset, and child approvals
Excessive retirement scope	Include-assets and include-children options

Publication does not deliver data. See Marketplace.